Archives & Library Coordinator

Horas: Part-Time, Non Exempt

Plazos de solicitud: August 28th, 2020

General Purpose of Position:

Working under the Director of Exhibitions & Programs and in collaboration with other staff, this position helps shape the agenda of the Santa Cruz Museum of Art & History (MAH) through managing the organization’s historical archives as well as implementing the engagement opportunities within it.

Principal Duties and Responsibilities:

This position assists with making the MAH archives accessible and inclusive for our community and beyond. This position collaborates with other local history-related organizations and individuals, sharing resources and research.

Essential Job Functions:

  • Support the mission of the MAH in accordance with Strategic Plan, Board direction, and adhere to the policies in the Employee Handbook.
  • Support local history committees.
  • Serve as the MAH staff representative supporting our local history committees including: Collections, Publications, Historic Landmark, and History Forum.
    • Provide guidance and leadership to these groups; assist in their efforts to engage the public in local history.
    • Lead all public events associated with these committees including Publications Committee events and Historic Landmark Committee event.
  • Manage the MAH’s collection and archives:
    • Coordinate the rotation, display, loan forms, and shipping of our collection and archives.
    • Recommend pieces for acquisition to our collection; assign accession numbers and documentation for new acquisitions.
    • Maintain collection records, inventory, data management, the disaster recovery plan, and the collections management policy.
    • Support public research requests to the archives and ways to connect that research to our engagement programming.
    • Manage the collections/archives budget.
    • Oversee archives volunteers and research.
  • Train, and manage interns and volunteers to support collections and archives engagement.
  • Support engagement with underrepresented communities in all department activities.
  • Create programming that engages our community with the MAH archives and local public history. This can include walking tours, activating the MAH’s historic sites, oral history program, off-site and outdoor programs, local trivia,and the MAH podcast.


  • Be able to work within a fast-moving environment and to deliver within restricted time, space, and financial resources.
  • Be able to utilize various electronic communication means to accomplish the duties and responsibilities of the position.oBe able to work with a diverse range of people.
  • Support the mission of the MAH in accordance with the strategic plan, Board direction, and adherence to the policies in the employee handbook.
  • Be physically present at the MAH a minimum of 75% of the workweek.


  • Bachelor’s degree in a related field and 3+years of professional experience.
  • Archival, collection, museum exhibition, and program experience.
  • Excellent oral and written communication skills.
  • Must be able to work a flexible schedule.

How to Apply

Email your resume and CV to the MAH's Director of Exhibitions & Programs, Marla Novo, at

This role is being offered thanks to the CA CARES Humanities Relief Grant providing much-needed funds to assist the public humanities sector across California during the pandemic.